If your company is not already using an automated HR software then you are not only missing out on all the benefits, but also doing your business a great disservice. Adopting HR automation will improve your workforce management and efficiency greatly. It has proved itself when it comes to digitalising and streamlining many processes including the dreaded documentation. This is why HR software development is constantly evolving to provide even more efficient systems that streamline and quicken time consuming HR processes. Find out 7 key ways in which an automated HR system can revolutionise your organization.

Reduced paper documentation

Documentation is a necessary and essential part of any organization. From employee personal information, progress, promotions, leave, onboarding, offboarding, training, salary, perks, bonuses and taxes are just a handful of the important data a company needs to keep track of at all times. A Human Resources Management System (HRMS) provides a central location for both employers and employees to access with the ability to set restrictions on access levels. 

Reduces the risk of mistakes and misplaced data

It keeps important data central and automated so that it reduces the margin for error and the repetition of work owing to lost paper documents and files. 

Increased data security

The data entered is kept in one central location with the benefit of it being completely secure with access controls and backups. With each access being monitored and restricted where necessary it reduces the risk of mishandling and theft. The data is also protected against natural disasters and as the information is stored in the cloud is not affected by computer failures.

Instant information

Being online in one central location it allows for the instant availability of important data which does not depend on a single employee to access. Work does not come to a stop because one employee has taken a day off, instead with localised system multiple relevant employees can access the data when needed.

Increased productivity

Unlike the paper based processing this data can be processed faster and accommodates easier data sharing. It also helps facilitate consistency across all departments as the HR workflow improves thanks to the streamlined work environment. 

Employee functions made easy

Practically all manual HR functions can be automated making it easier not only for the HR department but for the rest of the departments as well. Employee timesheets, performance reviews, promotions, employee benefits, leave requests and onboarding and offboarding are all handled with ease.

Greater focus on employee development

When HR staff are freed from tedious documentation work they can focus instead on staff retention, training and organizational development.